A little preparation goes a long way.
Less walking and comfortable stays need to become specific daily arrangements.
Describe what a good day looks like
More useful than “slow pace” is how long a walk feels comfortable, whether stairs are manageable, whether an afternoon rest matters and whether changing hotels after an evening outing is acceptable. Start with practical travel needs, not medical records.
Choose a few anchors
Use one main attraction and an optional experience as a discussion starting point, with room for meals and rest. An existing route may not support this without changes to tickets, transport or hotels.
Give children a voice
A child may prefer a boat ride, hands-on meal or interactive exhibition to consecutive long explanations. Ask for one priority, then check age rules, bookings, cost and adult participation.
Rooms and luggage as a family
Confirm beds, child occupancy rules and luggage count. A small group is not automatically a private departure. The quote should state whether others join, vehicle and guiding scope, and how changes are handled.