A little preparation goes a long way.
Make each step explicit to reduce missing details and last-minute uncertainty.
01 · Share your brief
Share dates or month, group size, days and two priorities. You can start without a fixed city choice. The initial enquiry needs no document photographs, card details or payment.
02 · Match and check
Match an established outline and check requested changes to stays, walking, meals and transport. Distinguish confirmed details from pending availability; use the updated proposal when anything changes.
03 · Review the proposal
Review the itinerary, rooms, vehicle, inclusions, exclusions, total and currency. Booking documents should identify the contracting and payment entity, deposit, balance date, cancellation/refund terms and service contacts.
04 · Confirm and pay
Pay through the channel in the confirmed documents and keep the receipt. Recheck proposal version and payment details first. Resolve uncertainties rather than skipping written confirmation because of urgency in a chat.
05 · Prepare for departure
Check pickups, hotels, ticket status and on-trip contacts. Confirm changes after discussing their effect and cost. Supply identity details only when a specific booking purpose and channel have been explained.